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HR Shared Services
HR Shared Services
Streamline Your HR Operations with Comprehensive Administrative Support
At Pragnaa, we deliver end-to-end HR shared services to manage transactional and administrative HR functions for your organization. Whether you are a growing small or medium enterprise seeking to establish robust HR processes or a larger organization looking to optimize HR operations, our expert consultancy provides dedicated support across the complete employee lifecycle, allowing your internal team to focus on strategic talent management and business priorities.
Our Core Offerings
Employee Onboarding and Documentation
Complete joining formalities including offer letter and appointment letter issuance, employee file maintenance, nomination form collection, income tax declaration processing, and identification card coordination.
Salary Structure and Compliance
Assistance with salary structure fixation per statutory requirements, minimum wage compliance verification, cost-to-company optimization, and alignment with organizational compensation policies
Statutory Account Management
Creation and mapping of UAN and insurance numbers for new employees, KYC detail updation in provident fund and ESI portals, and ongoing account maintenance support.
Payroll Processing Coordination
Attendance based salary processing, leave summary management, income tax projection communication, bank statement generation in multiple formats, and payslip distribution through designated channels.
Probation and Confirmation
Management of probation period tracking, confirmation letter issuance based on management approval, and documentation of employment status changes.
Exit Management and Settlement
Coordination of no dues certificate collection, full and final settlement processing, relieving letter and experience certificate issuance, and provident fund transfer or withdrawal support.
Disciplinary and Compliance Support
Handling of absconding employee processes including notice issuance and termination procedures, inspection assistance for provident fund and ESI authorities, and preparation of statutory correspondence.
Why HR Shared Services Matter
Growing organizations often lack dedicated HR resources to manage transactional processes efficiently, leading to compliance gaps and administrative delays.
Manual handling of employee documentation, payroll coordination, statutory accounts, and exit processes consumes significant time and resources from internal teams.
Professional HR shared services provide systematic process implementation, compliance assurance, and quality delivery through experienced specialists.
Outsourcing transactional HR functions reduces the need for multiple internal hires, optimizes costs, and allows organizations to access domain expertise without full-time commitments.
Who Should Consider This Service
Small and medium enterprises seeking to establish and strengthen HR processes without building large internal HR departments
Growing companies requiring scalable HR administrative support as workforce expands and operational complexity increases
Organizations looking to optimize HR costs by outsourcing transactional functions while retaining strategic HR capabilities internally.
Businesses needing dedicated single point of contact support for seamless coordination of onboarding, payroll, statutory compliance, and exit management activities..
Why Choose Pragnaa
Specialized HR Operations Expertise
We focus exclusively on HR administration, employee lifecycle management, and statutory compliance with deep process knowledge and regulatory understanding.
Dedicated Single Point of Contact
A designated HR specialist serves as your offsite partner, ensuring consistent service delivery, quality assurance, and responsive communication throughout the engagement.
Comprehensive Employee Lifecycle Coverage
From joining formalities to exit settlement, we manage all transactional HR activities, providing continuity and consistency across the complete employment journey.
Flexible and Customizable Service Model
Organizations can select specific services based on their requirements, scaling support up or down as business needs evolve without long-term commitments.
Cost Optimization and Quality Assurance
Access domain expertise and systematic processes without hiring multiple full-time resources, reducing total HR operational costs while maintaining service quality.
Key Compliance Laws and Regulations Covered
Our HR shared services ensure compliance with all central and state level employment and statutory laws, including but not limited to: Employees Provident Fund and Miscellaneous Provisions Act requirements, Employee State Insurance Act obligations, Payment of Wages Act and Minimum Wages Act provisions, Payment of Gratuity Act regulations, Income Tax Act and TDS compliance, and documentation requirements under various labour welfare regulations.
Frequently Asked Questions (FAQs)
HR Shared Services are centralized HR support functions that manage common HR activities across the organization in a standardized and efficient manner.
Startups, SMEs, growing organizations, and multi-location companies that want professional HR support without maintaining a large internal HR team.
Services typically include employee onboarding, HR documentation, employee data management, policy support, attendance and leave coordination, and HR reporting
HR Shared Services provide centralized and standardized HR support, while strategic decisions remain with the employer.
Yes. HR Shared Services are ideal for small and mid-sized organizations that need structured HR support at a cost-effective level.
Yes. HR Shared Services support onboarding documentation, induction coordination, and exit formalities.
Yes. Employee master data, personal files, attendance, and leave records are maintained securely.
Yes. HR Shared Services coordinate with payroll teams by providing accurate employee data, attendance, and changes.
Yes. HR Shared Services assist in drafting, implementing, and updating HR policies and procedures.
HR Shared Services follow strict data security and confidentiality practices to protect employee information
Yes. Services can be customized based on organization size, industry, and specific HR requirements
Yes. HR Shared Services support coordination for statutory compliances by maintaining records and documentation.
Activities may be handled daily, weekly, or monthly depending on the agreed service scope.
Benefits include cost efficiency, standardized processes, reduced administrative burden, improved compliance, and professional HR support.
HR Shared Services allow management to focus on core business while ensuring smooth HR operations and employee support.
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